THE UNIVERSITY OF CONNECTICUT FOUNDATION, INC.
POLICY ON EXPENDITURES FROM ENDOWED FUNDS
Proposed to the Executive Committee as of February 4, 2009
Responsible Office: Vice President for Finance and Controls
This is the Policy on Expenditures from Endowed Funds (“Policy”) of The University of Connecticut Foundation, Inc. (“Foundation”). The purpose of this Policy is to establish the procedure by which the Foundation will decide to annually allocate for expenditure amounts from Endowed Funds (as defined herein) for the purposes for which the funds were established (“Spending Allocation”) and for administrative costs related to investment and administration of the Endowed Funds (“Endowment Administrative Fee”).
The Foundation is committed to administering and investing Endowed Funds in compliance with all relevant Foundation by-laws, organizational concerns, industry standards, and federal and state laws and regulations, including without limitation the Connecticut Uniform Prudent Management of Institutional Funds Act (the “Act”). No policy will supersede any provision of federal or state law or regulation.
The Foundation shall periodically review the application of the Spending Allocation and an Endowment Administrative Fee described below to Endowed Funds, and shall make a determination that such application to the Endowed Funds is prudent. In making a determination to expend such amounts from Endowed Funds, the Foundation shall act in good faith, with the care that an ordinarily prudent person in a like position would exercise under similar circumstances and shall consider the following factors:
a) The duration and preservation of the Endowed Funds;
b) The purposes of the Foundation and the Endowed Funds;
c) General economic conditions;
d) The possible effect of inflation or deflation;
e) The expected total return from income and the appreciation of investments;
f) Other resources of the Foundation; and
g) The investment policy of the Foundation.
The Foundation shall document its consideration of the above factors in its review. The Foundation has a duty under the Act to maintain the long term purchasing power of each Endowed Fund and in accordance with that duty will record the historic dollar value (“HDV”) of each Endowed Fund as a benchmark by which to measure each fund’s performance. The Foundation shall also institute such procedures as are reasonably calculated to identify any individual Endowed Fund, the long term purchasing power of which has the potential to be significantly impaired by continued application of this Policy, and present a strategy for remedying such impairment to the Finance Committee of the board of directors of the Foundation (the “Board”).
The Foundation may decide to spend from Endowed Funds, even to the extent of expending a portion of the fund which constitutes HDV, in accordance its expenditure policies; provided, such spending is part of a purposeful, prudent and documented strategy to maintain the long-term purchasing power of such funds.
The Foundation will in good faith make information available to donors and potential donors concerning its expenditure policies.
Expenditures from Endowed Funds for the Spending Allocation and the Endowment Administrative Fee shall be calculated as described below. Such expenditures may be made regardless of whether an Endowed Fund has sufficient current period and/or accumulated net investment returns to support such allocation, unless a determination has been made pursuant to Section II above to limit or withhold such payments with respect to a particular fund. However, in the event that the sum of the calculated Spending Allocation plus the calculated Endowment Administrative Fee (“Total Endowment Expenditures”) is less than three percent (3%) or greater than six and one-half percent (6.5%) of the current market value of the Endowed Funds, then the Spending Allocation and the Endowment Administrative Fee will be proportionally increased or decreased such that the Total Endowment Expenditures is increased to three percent (3%) or reduced to six and one-half percent (6.5%) accordingly.
a) Spending Allocation
The amount of funds allocated for expenditure for the purposes for which an Endowed Fund was established (“Spending Allocation”) will equal 4.25% of the rolling prior 12-quarter average Unitized Market Value of the long term pooled investment portfolio multiplied by the number of units held by each Endowed Fund on the Calculation Date. The Spending Allocation will be transferred to the Endowed Fund spending account in equal quarterly installments on the first day of each quarter in the fiscal year following the Calculation Date.
b) Endowment Administrative Fee
The amount of funds allocated for expenditure for Foundation administrative expenses (“Endowment Administrative Fee”) will equal one and one quarter percent (1.25%) calculated based on the rolling prior twelve (12) quarter average Unitized Market Value of the long-term pooled investment portfolio multiplied by the number of units held by each Endowed Fund on the Calculation Date. The full Endowment Administrative Fee, as calculated, will be transferred to the Foundation’s operating funds in equal quarterly installments on the first day of each quarter in the fiscal year following the Calculation Date.
The Spending Allocation will not be calculated as set forth above for existing Endowed Funds established pursuant to a Gift Instrument which by its terms specifies a different spending method.
The Endowment Administrative Fee will not be assessed as set forth above for existing Endowed Funds established pursuant to a Gift Instrument which by its terms does not permit the assessment of such fees; and for new gifts from large Private Foundations (as defined herein) the governing boards of which prohibit the assessment of fees as an established organizational policy which can be documented in writing.
All other exceptions to this Policy must be approved by the Finance Committee of the Board upon the recommendation of the Foundation President where there is substantial potential for developing a long-term funding relationship with the donor and the gift’s designated use is compatible with the University’s organizational priorities. Exceptions to this Policy should be granted in only the rarest of circumstances.
This Policy applies to all Endowed Funds administered, held, and invested at or by the Foundation. This Policy also applies to University Endowed Funds invested by the Foundation pursuant to the Endowment Management Agreement executed between the University and Foundation dated April 25, 1996, as amended from time to time.
“Calculation Date” means December 31, 2008 for purposes of quarterly Spending Allocation installment payments to be made, and Endowment Administrative Fee installment payments to be transferred to Foundation operating funds, on January 1, 2009 and April 1, 2009. The Calculation Date for Fiscal Year 2010 and fiscal years thereafter means the March 31st preceding the commencement of the fiscal year.
“Endowed Fund” means a Foundation fund or any part thereof not wholly expendable by the Foundation on a current basis under the terms of a gift instrument. Except as provided herein, the term does not include assets of the Foundation designated as an endowment fund for its own use (typically referred to as quasi-endowment funds).
"Gift Instrument" means a record or records, including a solicitation, under which property is granted to, transferred to or held by the Foundation as a Foundation fund.
“Historic Dollar Value” means the value of the donor’s original gift to an Endowed Fund and any subsequent donations thereto.
“Unitized Market Value” means fair value of the investment assets within the long-term pooled investment portfolio divided by the number of units in such pool.
It is the responsibility of all employees to uphold this Policy. Any violation of this Policy may result in disciplinary action up to, and including, termination of employment. Questions regarding interpretation of this Policy should be directed to the Foundation’s Vice President for Finance and Controls.
This Policy is effective January 1, 2009 and replaces and supersedes any proceeding policy concerning this subject matter. This Policy shall be reviewed by the Finance Committee of the Board, which shall make any necessary recommendations with respect to amendments to this Policy to the Board, not less than annually.
All contributions to The University of Connecticut Foundation, Inc. are assessed certain administrative fees that are used to support Foundation operating expenses, as well as other priority needs determined by the school, college or unit receiving the gift.
A five percent (5%) contribution fee is applied to all fully expendable (non-endowed) contributions.
Twenty-five percent (25%) of the contribution fee collected on a gift to a fully expendable fund will be transferred to unrestricted Foundation accounts supporting the school, college or unit responsible for the fund to which the gift was originally designated.
The remaining seventy-five percent (75%) of the contribution fee shall be applied to support the Foundation’s mission.
A three percent (3%) contribution fee is applied to all gifts to endowed funds. Endowment funds are also subject to an annual endowment administrative fee of one and one-quarter percent (1.25%), based on the rolling prior 12-quarter average unitized market value of the long-term pooled investment portfolio, multiplied by the number of units held by each endowed fund on the calculation date. The full endowment administrative fee, as calculated, will be transferred to the Foundation’s operating funds in equal quarterly installments on the first day of each quarter in the fiscal year following the calculation date.
The contribution and administrative fees shall be applied to support the Foundation’s mission. For purposes of monitoring the long term purchasing power of your endowment contribution, our accounting policies exclude the amount assessed as the contribution fee from your original gift value, unless you object by contacting us at the address below within thirty (30) days of the date of your gift.
The amount of funds allocated for expenditure for the purposes for which an endowed fund was established (“spending allocation”) will equal four and one-quarter percent (4.25%) of the rolling prior 12-quarter average unitized market value of the long term pooled investment portfolio, multiplied by the number of units held by each endowed fund on the calculation date. The spending allocation will be transferred to the endowed fund spending account in equal quarterly installments on the first day of each quarter in the fiscal year following the calculation date.
In the event that the sum of the calculated spending allocation plus the calculated endowment administrative fee (“total endowment expenditures”) is less than three percent (3%), or greater than six and one-half percent (6.5%) of the current market value of the endowed fund, then the spending allocation and the endowment administrative fee will be proportionally increased or decreased such that the Total Endowment Expenditures is increased to three percent (3%) or reduced to six and one-half percent (6.5%) accordingly.
The endowed and non-endowed contribution fees cited above are in effect as of February 1, 2009. The spending allocation and endowment administrative fees cited above are in effect as of January 1, 2009. All policies are subject to periodic review and amendment by the UConn Foundation Board of Directors.
For additional information, please contact us at 800.269.9965 or firstname.lastname@example.org.